Integrated Management Systems

What is PAS 99 - Integrated Management Systems?

Integrated Management Systems are the growing industry norm for organizations who hold more than one certification and wish to gain in efficiencies and increased effectiveness through utilization of PAS 99:2012 to assist them integrate their Management Systems.

 

Why Implement this standard? What are the benefits?

Bringing Value To Your Business

Learn about how a Kelmac Group® Management System
"goes beyond certification"
and how we add tangible value to your business

 

  • Certification guarantee
  • Business Risk
  • Process Improvement
  • Operational Controls
  • Liability

HOW CAN WE HELP YOUR BUSINESS SUCCEED?

1

MORE THAN A 'CERTIFICATE ON THE WALL'

What most consultants may offer you is a minimalistic Management System which is one that will meet the minimum requirements to achieve certification and that may sound attractive, but don't be fooled as that is typically not going to result in a company-wide, business-focused Management System.

 
2

HELP YOUR BUSINESS REALISE ITS POTENTIAL

We build or re-model the enterprise business processes and align the design of the stand-alone or integrated management system with the strategic direction and goals of the enterprise

 
3

STAND OUT FROM THE CROWD

We improve the visibility and control of your business processes and help the enterprise attain significant business growth and performance.  As a result, you can help differentiate your business from the competition, deliver the right goods and services and meet the demands of your customers for consistency and convenience.

Kelmac Group® Management System - Elements & Features

Lean Design

We design, deliver or maintain management systems that are bespoke for each client and lean in regard to the management system documentation.

Culture & Behaviour

We design, deliver, or maintain management systems based upon the desired culture and behavior needs of the client.

Sustainability

The management system is easy to maintain, extend, or integrate with other management systems.

Integrated Risk Management

We design, deliver, or maintain management systems where risk management principles are in-built into the management system design.

 Features & Elements of a Kelmac Group Management system.

100% Certification Guarantee

We design, deliver and maintain management systems that go beyond 'just' certification.

People Engagement

We design and deliver management systems engages the organisation’s primary interested parties.

Lowest Life Cycle Maintenance Cost

We design and deliver management systems to achieve the lowest life cycle cost in the industry.

Perfomanace Management

We design, and deliver management systems that is aligned with the strategic objectives of the organisation.

Kelmac Group® Management System Lifecycle - Six Step Model

1 Initial Gap Analysis

The Initial Gap Analysis Study is for clients who want a stand-alone or integrated management system and want to understand where they stand versus the conformity management system standard (baseline); what they need to do to achieve management system certification to this standard or standards; what is the project plan, time and costs involved in achieving the management system certification.

For the client who wants a performance based management system, an operational research study, which is a more in-depth gap analysis would be required.

2 System Development

System development includes the following modules:

Leadership

In this module we need to educate the top and middle management team on the management system conformity standard(s); we outline the benefits and limitations; we define and document the scope of the management system; we explore the leadership role and responsibilities including challenges they will face as a leadership team; we develop the organisation stakeholder map including the needs and expectations of the interested parties; we establish the organization’s policy and objectives/goals including alignment with the organization objectives/goals; we review and establish the management system project planning including reporting structure; and we develop a standard communication plan to enable the leadership team to communicate organization wide.

Planning including Change Management

In this module we define and document the programs to achieve the objectives/ goals; we identify the risks and opportunities in achieving the policy and objectives/ goals; we define and document the mitigation actions to be taken, if the policy and objectives/goals are not achieved. We also define and document the organisation’s change management process.

Process Development

In this module we will define and document process management within the organisation, including the process management model and methodology [process mapping]; defining and documenting the process management metrics, namely [Quality - KPIs, PPIs and APIs] [Environmental/Occupational Health and Safety – leading/Proactive and lagging/ Reactive indicators]; [Food Safety – control measure metrics]; [Information Security – security metrics] reporting framework [dashboards]

Documentation Management

In this module we identify and/or design the organization document management system. We assist the organization identify and evaluate the document management system; we define and document the organisation’s documentation, e.g. procedures, quality plan, work instructions, records; and we define and document the control of the organisation’s external documentation, e.g. drawings, equipment manuals, specifications etc.

Resource Management

In this module we review the organisation structure, roles, accountability and responsibilities, culture and behaviors and align with the requirements of the organisation policy and objectives/management system conformity standards; we review the organisation’s human resource management system, specifically in regard to competence, training and awareness and develop it to fulfil the needs to the organization and management system conformity standards; we review the organisation’s arrangements in regard to infra-structure, specifically, the organization’s structure, information systems/ technology, maintenance and transportation ensuring the organisation’s practices conform to the requirements of the management system conformity standard(s)

3 Implementation

During this phase of the project we work alongside management implementing and monitoring the performance of the management system(s). This involves organisation-wide communication, awareness and training and development associated with the management system and its benefits; developing middle management and supervisors to facilitate implementation of the management system(s); implementing management system performance management and reporting; establishment of the internal management system audit program; training and development and/or coaching/mentoring of internal auditors; establishing the organization root cause analysis including corrective and preventative action; implementation of the organization’s management system review; and implementation project planning and reporting

4 Sustainability

During this step, we work alongside top and middle management focus on effectiveness and efficiency of the management system(s); this includes addressing any resistance and/or embedding desired culture and behavior changes; we review and address any process and organisation performance; we identify further opportunities to improve the effectiveness and efficiency of the management system(s); and we ensure enhance the capabilities of the organisation to enable the organisation sustain the gain and performance attained

5 Certification

The Kelmac Group® consultants can assist the organisation prepare for the initial certification by conducting a preliminary management system audit to help the organisation understand their readiness status; we can provide coaching and mentoring to both management and staff in advance of the initial certification audit; we can also be on-site during the initial certification audit to provide encouragement and advice to the organisation during the initial audit; and we can provide support in understanding and responding to any audit concerns/audit findings in a timely manner

6 Beyond Certification

Certification for many organisation’s is the initial goal. For most organisation’s this is the beginning and not the end of the journey toward building excellence in management systems. Post certification, the Kelmac Group® consultants help the organisation document its success (case study); we review the maturity level of the organisation’s management system(s); we help the organisation review and where necessary re-define the new roadmap to Excellence; we help organization identify the most appropriate Excellence models, and tools to implement the new roadmap; we help the organisation identify the resources they may need to maintain what they have achieved and at the same time build the new vision for the organisation in relation to management system performance.

 

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